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  4. Visibility and Shared 1:1 Meetings
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  4. Visibility and Shared 1:1 Meetings
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  2. HR Admins
  3. 1:1 Meetings
  4. Visibility and Shared 1:1 Meetings

Visibility and Shared 1:1 Meetings

By default, only you and the participant you’re having your 1:1 meeting with has access. We offer some additional options for your team depending on your needs.

Sharing your meetings

Individual meetings

You can share your meeting notes with your HR Admin, management chain, and specific people in your company.. At the bottom of your 1:1 meeting you’ll see the option to share: 

At the bottom of your 1:1 meeting you’ll see the option to share: 

You’ll be able to decide if only the participants are included or HR admins, or your management chain (or all 3). You can also share your meetings with specific people:

Meeting participants can change visibility when launching the meeting and can also see the visibility settings of the meeting after it’s in progress.

Sharing meetings in bulk

You can share all the meetings you’ve had with another employee at once. Go to your list of meetings with that person. Click the eye icon to update visibility for all the meetings.

Change the visibility settings to update access. You can give access to individuals or to your management chain and HR Admins.

Note that the default visibility for 1:1 Meetings cannot be changed.

Click “Update All Meetings”, and the visibility will be changed.

Removing access in bulk

Use the same menu, but click the ‘Remove existing visibility’ option. This will remove access to anyone not specified in the menu.

This change will remove access to everyone except HR Admins and the participants’ management chains.

How will I know if visibility has been changed? 

You will receive an email notification if the visibility on a meeting you’re a participant in is changed. See the below screenshot indicating this change in the update email.

Meetings that are shared with you

You’ll see a link to meetings that have been shared with you on Your 1:1 Meetings.

You can also navigate directly to the Shared Meetings page by clicking Company > 1:1 Meetings.

Default permissions

Your HR Admin team can set default permissions for 1:1 meetings. This means that certain groups, like your management chain or the HR Admin group, will automatically be given access to your meetings. If the option to remove visibility is greyed out, that means HR has set this as a default that can’t be changed.

HR Admins and the employees’ management chain will have access to this meeting. That access can’t be removed.
Updated on January 26, 2022

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